Last updated: January 26, 2026
This Privacy Policy describes how Shaw Island Library and Historical Society (“Company,” “we,” “us,” or “our”) collects, uses, and shares information when you visit https://shawlibraryandmuseum.org/ (the “Site”).
Scope
This Policy applies to information collected through the Site, including forms and embedded content. It does not cover third-party websites, services, or platforms that may be linked from or embedded on the Site.
Information We Collect
Information you provide to us
- Newsletter signup: If you subscribe, we collect information such as your name (if provided) and email address.
- Contact forms or email: If you contact us, we collect the information you send, such as your name, email address, and message content.
Information collected automatically
- Usage and device data: We may collect information such as IP address, browser type, device information, pages viewed, approximate location (derived from IP), and referring pages.
- Analytics data (GA4): Google Analytics 4 helps us understand how visitors use the Site. GA4 may collect identifiers and usage information as described by Google.
- Security and anti-spam data (reCAPTCHA): If forms use Google reCAPTCHA, it may collect information to determine whether interactions are legitimate (for example, IP address, device and browser information, and interaction data).
Information from embedded content
- YouTube videos and Google Maps embeds: Embedded content may collect data from your device and may set cookies or similar technologies, depending on your settings with those providers.
How We Use Information
We use information to:
- Operate, maintain, and improve the Site and visitor experience
- Respond to inquiries and messages
- Send newsletters and updates if you subscribe
- Monitor and analyze Site performance and usage trends
- Protect the Site from spam, abuse, and security risks
- Comply with legal obligations and enforce our policies
Cookies & Similar Technologies
Our service providers may use cookies, pixels, tags, and similar technologies.
- Analytics (GA4): GA4 may use cookies or similar identifiers to measure traffic and understand how the Site is used.
- Security (reCAPTCHA): reCAPTCHA may use cookies and collect device and interaction signals to help prevent spam and abuse.
- Embedded content (YouTube and Google Maps): These providers may set cookies or use similar technologies when you view embedded content.
- Email communications (Mailchimp): If you subscribe through Mailchimp, Mailchimp may use tracking technologies in emails (for example, to measure opens and clicks) depending on your email client and settings.
You can often control cookies through your browser settings. Note that disabling cookies may affect certain Site features or embedded content.
Sharing
We may share information:
- With service providers that help us run the Site and communications, such as website hosting, analytics (Google Analytics), security/anti-spam (reCAPTCHA), and email delivery/list management (Mailchimp)
- With third parties you interact with through embedded content (such as YouTube and Google Maps), according to their policies
- For legal and safety reasons, if required by law or to protect the rights, safety, and security of the Company, the Site, or others
We do not sell personal information.
Retention
We keep information only as long as reasonably necessary for the purposes described in this Policy, including:
- Contact messages: retained as needed to respond and for records
- Newsletter subscriptions: retained until you unsubscribe (and for a reasonable period after to maintain suppression lists)
- Analytics and security logs: retained according to our operational needs and the settings of our service providers
Communications
- Newsletter and updates: If you subscribe, you may receive emails from us. You can unsubscribe using the link in the email or by contacting us at shawlib@rockisland.com.
- Administrative messages: We may send non-marketing messages related to your request (for example, responding to an inquiry).
Children’s Privacy
The Site is intended for a general audience and is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information through the Site, contact us and we will take appropriate steps to delete it.
Changes
We may update this Policy from time to time. Changes will be posted on this page with an updated “Last updated” date.
Contact
If you have questions about this Policy or our privacy practices, contact:
Shaw Island Library and Historical Society
Email: shawlib@rockisland.com
